In Maryland, if you operate a business under a name that is different from your own legal name, you are likely required to register a "Doing Business As" (DBA) name. A DBA name is also referred to as a trade name or a fictional name. This article will guide you through the process of getting a DBA name in Maryland.
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Before we dive into the steps, it's important to understand why registering a DBA name is necessary. By registering a DBA name, you indicate to the public that you are conducting business under a name other than your own, adding a level of transparency and legitimacy to your operations.
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Step 1: Choose a Unique and Suitable DBA Name
Selecting the right DBA name is crucial as it represents your business identity. Ensure that the name is unique to avoid infringing upon the existing trademarks of other businesses in Maryland. Additionally, consider a DBA name that accurately reflects your brand, product, or services to create a strong connection with potential customers.
Step 2: Search the Maryland Business Name Database
Before proceeding with the registration process, conduct a thorough search in the Maryland business name database to check if your chosen DBA name is already in use. This step is crucial to prevent any conflicts and legal issues with existing registered businesses. The Maryland Department of Assessments and Taxation (SDAT) provides an online search tool for businesses, making it convenient to browse through the database.
Step 3: File the Required Forms
To register your DBA name in Maryland, you need to file the relevant forms with the SDAT. Follow these steps:
1. Download and complete the appropriate form, which is the "Trade Name Registration" form, available on the SDAT website.
2. Provide all the requested information honestly and accurately. Include your full legal name, business address, as well as the desired DBA name.
3. Make copies of the registration form before submitting to the SDAT. These copies will be essential for any future reference.
4. Pay the required fees. As of the time of writing, the registration fee for a DBA name is $25.
Step 4: Send the Registration Form
Once you have filled out the registration form and made the necessary copies, send the completed form to the SDAT. There are three options available:
- Mail: Mail the registration form and fee payment to the following address:
State Department of Assessments and Taxation
Charter Division
301 West Preston Street, 8th Floor
Baltimore, MD 21201-2395
- In Person: Submit the form and fees in person at the State Department of Assessments and Taxation address mentioned above.
- Online: Maryland offers an online system called "BUSINESS EXPRESS" to facilitate electronic filing. Visit their website to create an account and proceed with online registration.
Step 5: Receive Confirmation
After submission, patiently wait for the SDAT to process your registration request. Upon successful registration, you will receive a notification and an accompanying document, confirming your DBA name registration. This document serves as official proof of your business's trade name.
Tips and Additional Information
- DBA name registrations in Maryland do not provide exclusive ownership or trademark rights. If you wish to protect your trade name from being used by others, you should consider seeking legal advice and exploring the option of trademark registration.
- Ensure to renew your DBA name registration periodically. According to Maryland law, DBA names must be renewed every five years.
- Stay up-to-date with any changes to the registration process or fees in Maryland. The SDAT website provides the most recent information regarding the registration requirements.
Registering a DBA name in Maryland is a relatively straightforward process that adds credibility to your business identity. By following these steps, you can establish your brand presence with a unique DBA name officially recognized by the state of Maryland.
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